Stress-free productivity does exist

When I talk to someone who has successfully implemented GTD, I try to find out the reason that has led him to try it. It is not just curiosity. There are many people interested in productivity-related books, blogs and applications, which fail to implement any methodology or system. I want to know what differentiates the former from the latter. What does it take to succeed? Is there a secret?

If you capture all the stuff that command your attention, clarify what they mean and what to do about them, organize the resulting tasks and reflect on them when appropriate, then your daily actions are found in these three lists:

“GTD is not for me”, “I’m not an organized person”, “I haven’t found the ideal application”. These are some excuses that I often hear from people that have tried unsuccessfully to bring order to the chaos that reigns in their lives. Have they really tried? I don’t think an attempt to do something without total conviction for a couple of weeks can be called a try. If you are eating fried food and pastries for 10 years, is it realistic to return your cholesterol level to normality in just two weeks? It took me some months to change my eating habits, and even more time to get the desired results.

It is the first stage through which any possible action or task has to pass. First of all you have to catch it. Capturing is to collect everything that might represent something you have to do into a reliable system you will process and review later. So simple: noting down something in your notebook, recording a thought in a voice memo, entering a task in your favorite application…

Productivity. A concept so simple to be defined and so difficult to be analyzed. Personally, I rather the shorter definition: doing more with less. Put that way, maybe it doesn’t look a big thing, but don’t be fooled. This powerful concept is the key to measuring the efficiency and evolution of economies and societies, and determines companies profitability and people quality of life.