Capturing is the first of the fundamental habits of GTD. It is the fact of writing down or recording, out of your head, in a single place, anything that has your attention (an idea, something you’ve remembered, a new task, a new need, contact information, an appointment, etc.)
You must try to capture every thing at the same moment it pops up, and you must do it quickly, without thinking too much, so that you can continue with what you were doing without getting distracted.
This is the crucial first step to achieve a state of calmed control. It is a way to free your mind, and the goal is that the amorphous stuff that you still have not clearly defined do not produce a stressful noise to your mind while you are doing other things.
In the web app you have always available the Capture option in the top menu bar, which can also be accessed with the keyboard shortcut
Everything you capture goes to your Inbox, which you can see in the Lists option of the Organize menu.
There is an exception. If you capture something and assign it a date (using the in-line command
:day), the item will go directly to the Calendar, bypassing the Inbox.
There is a bar with the tags and people you use the most, so that you do not have to type them. Click on them and they will be added to the text.
Although you can capture more information — notes, files, and checklists — , you should not do it unless you have that information at hand at the time of capture. If not, do not waste time, just capture fast and you will complete the information on the clarifying stage.
When you are working with your computer, it is advisable to keep the application open, so that you can capture new things quickly and easily.
Capturing via email
You can also capture stuff into FacileThings using your email. You just need to send an email to the address [email protected]. A new item filled with the subject text will be added immediately to your Inbox. It will have a note attached with the whole message.
You can send emails from the same email address you use to log in FacileThings, and from any other email address added to your Account that gets confirmed (Emails tab):
For more information, see this guide with all the options available to capture stuff in FacileThings via email.
Capturing via Evernote
You can also capture information in your Inbox through your Evernote account and its available tools, so you can process it under your GTD system. To do this, you must connect FacileThings with Evernote using the Account option, Integration section (it only will take a few seconds):
You must specify which Evernote notebook you want to use to capture things. All the notes you add to that notebook will be sent to your Inbox.
The synchronization of the Evernote notes will be done immediately.
Note: Please note that FacileThings tags are formed by a single word, while Evernote allows you to enter spaces within them. If you use Evernote tags with spaces, only the first word will be imported as a tag.
Capturing with your Smartphone
If you have an iPhone or Android phone you can download the FacileThings app and use the Capture option to capture new stuff: