You can sync your FacileThings Calendar with your Google calendars. To do this, go to Account → Integration → Calendars, and connect your Google account.

Note: If you use different Google and Outlook accounts (e.g. personal vs. work), you can aggregate them all in your FacileThings calendar. You may connect as many calendars as you like.

Once you grant FacileThings permission to access your Google Calendar data, a window will appear allowing you to choose which calendar you want to sync:

The “main” (default) calendar is the one connected calendar without an assigned tag — and there can only be one. Any FacileThings item without a calendar tag will be sent to that default Google calendar.

When you first connect a Google calendar, FacileThings will perform an initial sync — it may take a little while if there are many items. After that, only changes will be synced.

You can add as many calendars as you like. Once the default calendar is connected, add as many as you need.

Unlike the default calendar, each additional calendar must have a tag so FacileThings knows where to send its events.

For example, if you have a calendar for your running training and tag it running , events from that calendar will show up in FacileThings with the #running tag:

Likewise, if you create an event in FacileThings and tag it #running, it will be added to your Google Running calendar.

If you add a tag to a Calendar item, the event will be moved to the corresponding Google calendar. If you remove the tag, it will return to the default calendar.

Automatic synchronization

In practice:

• Whenever you create or edit an event in a connected Google calendar, it will appear in FacileThings within seconds with the same details.
• Similarly, when you create or modify an event in FacileThings, it will appear in the corresponding Google calendar within seconds.

The synchronization is bidirectional

This means that any change you make in the FacileThings or Google Calendar is reflected in the other.

If you move an item out of the FacileThings Calendar list to another list, the event will disappear from Google Calendar. If you move the item back to the Calendar list, the event will reappear in Google Calendar.

When you move an action to the Done list, you can decide what happens to the corresponding Google Calendar event. You have three options:

• Do nothing: The Google Calendar event remains unchanged.
• Modify text: The event stays in Google Calendar, but its title is prefixed with “* [text]”, to indicate it has been completed.
• Delete event: The event is removed from Google Calendar when the action is marked Done, keeping both calendars fully aligned.

All upcoming events are synced

When you connect a calendar, every event from yesterday onward will be copied, with no end-date limit. Hidden items in the Tickler File are included too.

This ensures that all future events show up in both calendars — so nothing slips through the cracks.

Recurring events

Recurring events from Google Calendar are handled in a way that fits naturally with the GTD® methodology.

When you create a recurring event in Google, FacileThings syncs the next three months of occurrences, turning the first one into a live action. This lets you focus on the next action under the GTD framework while still viewing all upcoming dates. (Future occurrences remain visible in special calendar views.)

Only the first occurrence is treated as a live action in FacileThings; subsequent occurrences are locked from editing. If you need to modify an occurrence beyond the next one, simply edit it in Google Calendar and the change will sync back.

As with Routines, when you mark the active occurrence as Done or delate it, the next one automatically becomes actionable. The Google occurrences list is refreshed as well, so your three-month planning window stays accurate.

If you assign a Goal or Area of Focus to the active occurrence, the next occurrences generated by the system inherit the same Goal and Area of Focus.

Management of private events

Sometimes *you may not want certain events in FacileThings to appear in the Google Calendar, or certain Google events to be imported into FacileThings. This is easy to control with a simple tag:

For example, if you create an event in FacileThings and add the #private tag, it will not be synced to Google Calendar. Likewise, any Google Calendar event that carries the #private tag is not imported into FacileThings.

Things to have in mind

• Before connecting any calendar make sure it uses the same time zone as the one set in FacileThings (in the Account section). If the time zones differ, event times will shift in the destination calendar and your schedule may become inaccurate.
• If you update something in FacileThings while Google Calendar is open, Google will update automatically. But if you update Google while the FacileThings Calendar page is open, you’ll need to refresh that page to see the changes. The page doesn’t refresh automatically.
• When you disconnect a calendar, nothing is deleted — but syncing stops. If you reconnect it later (after external changes), you may see inconsistencies that you’ll need to adjust manually.